PieSync offers the only solution in the market to sync contacts both ways, processing new and historical data in real-time. Sync Wildix phonebooks with any CRM.


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<span class="page-title-pdf">PieSync Integration User Guide - English</span>



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This guide will lead you through the process of PieSync synchronization usage, starting from a Softphone installation and activation, and ending with practical examples for call receiving. 

Requirements

  • WMS version: 4.02 or higher
  • Wildix UC-Business license  
  • PieSync Starter plan and higher

Created: November 2019

Permalink: https://confluence.wildix.com/x/A4F5Aw


  • Real-time two-way sync

  • More than 206 apps to sync


Choose your app

In setting up a sync connection, you first choose the app that contains the contacts data you need to be synced with Wildix. Choose it from the list, or by using the search bar.

After you select Wildix, you immediately proceed to select the second app.

Let's choose Freshdesk as an example.  

Log in to your apps

In order to use PieSync, you need to have registered accounts with both Wildix and the app you selected. At this point, you'll need to connect PieSync to them so it can fetch the contacts data configuration. You do this for both apps. If it is the first time using PieSync, you will need to authorize both Wildix and another app, one after the other.

If you have previously set up a connection with any of these apps, you can choose to re-purpose that authorization. Of course, you can also choose to login to your apps with a separate account too.

If it's your first login, you should log in to your Wildix account using nex info:



After you logged in, you should specify Wildix Phonebook to sync. 

You cannot create Phonebook in this popup. You should create one, before setting up the synchronization. 

 

Configure your sync

A two-way sync is made up by at least two rules

Once you authorized  2 apps, you tell PieSync how we should keep your contacts data in sync. By default, PieSync proposes two-way sync with a drop-down to allow for one-way syncs (do I need one-way or two-way?).

A two-way sync starts off with 2 rules. Each rule fulfills the conditions of each side of the sync. PieSync looks at all the data stored on each side, so you can define exactly what data needs to move from one side to the other.

In this example, rule 1 dictates that for every contact that PieSync finds in Google Contacts, PieSync will update or create one in Wildix in case it didn't exist already there. Rule 2 completes this 2-way sync: for each contact that exists in Wildix, a counterpart will be updated or created in Google Contacts. For instance, if you don't need all of your Wildix contacts into Google Contacts, simply remove this rule!

If you need a simple all-to-all sync, this is all you need to set up (ie. don't change anything to the default setup). Starter plans are limited to two of these rules.

Pro plan and higher

Adding conditions & actions

Through PieSync you can and you should tweak the sync so that not only contacts get synced, but you also respect the segmentation, tags, groups, categories, custom attributes, subscription status, ... of the apps that the contacts live in. In a PieSync rule, you can choose to add a filter and add actions to syncs. 

Good to know; in a two-way sync, PieSync will suggest to optionally undo & revert the actions so you can sync datasets in unison. In the above example, all of the contacts in Google Contacts label "Coworkers" are those that are in HubSpot's static list. If you remove contacts from the Hubspot list, they also get their Google Contacts label removed.

What you can do depends from the app to app. Typically, it is in the if-clause that you'll be able to define a segment of your contacts. In the then-clause, you can perform actions such as adding the contacts to the counterpart of that same segment in the other app. Combine this with other actions you can perform as a result of a sync, and the possibilities are truly endless.

Connection settings

In addition to setting up sync rules, PieSyncs presents a series of app-dependent options. These include: 


Field mapping

Contact is more than just a name. All your contacts attributes need to be carefully mapped with one another in sync. 


Custom Mappings are available from the Pro Plan onward. More information about Pro Plan here.

Start syncing!

Make sure no other integrations are running next to PieSync for the accounts you have connected in PieSync. Other integrations will have access to your data and have the ability to manipulate as well. For this reason, we kindly ask you to use PieSync and nothing else to keep your data in sync. Other integrations running in parallel with PieSync are a no-go!

In case you have a lot of contacts in your applications, the initial sync will take some time, even if you configured PieSync only to sync a subset of your contacts. During the initial scan, we need to process all of your contacts (also the contacts outside the chosen subset) to avoid duplicates during the sync. After the initial sync, it should never take much longer than five minutes for updates to show.

Monitor your connection in the Dashboard

Once the connection is running, the activity monitor will be your real-time view of PieSync's operations. It provides insight into: