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titleWizywebinar Quick Start User Guide

This document is a complete guide explaining how you can enable access to Wizywebinar and use it to schedule and run webinars. 

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<span class="page-title-pdf">Wizywebinar QuickUser StartGuide Guide</span>



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  • Go to Collaboration -> Webinar
  • Click Welcome located in the top left-hand part of the menu and select My profile 
  • Change timezone/ language

    Important: When scheduling a webinar, please check the timezone and make sure it corresponds to the timezone the meeting
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    Warning

    Make sure the timezone corresponds to the one a webinar is going to take place in. If you need to change the timezone, click change.


  • Click Update to save the changes: 

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  • Click on the Participants tab. In this menu, you can add participants to your webinar using on one of three 3 modes:
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  • 1 - add participants manually: enter user’s name (1), email (2), set a role (3) and click Add (4). By default, new contacts are automatically saved in Address Book, unless you change this behavior (see the additional control options in this section):

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    Note

    Note: When you add participants, you always need to indicate their role:

    • Speaker someone who runs the webinar, broadcasts their audio and video and controls various aspects of the webinar. There can be more than one speaker. Speakers have a number of privileges over other participants, which include: the ability to speak, show video, start the recording, manage other participants, use group chat for speakers, and more as you’ll see later in this guide
    • Audience – mostly passive listeners of the webinar. By default, they don’t have permission to speak, unless allowed by speakers. If needed, they can interact using chat in Conversations, Questions and Answers, etc.

    There is also an Account holder – someone who sets up the webinar and the only person who can edit the details of the event before it starts. Account holder belongs to Speakers of the webinar by default. 


  • 2 - add participants from Address Book: you can add them one by one or select multiple participants

To add one by one, start typing participant's name or email, choose them from the drop-down list below, set role , and click Add. Or click the Plus icon next to email (1), find the user participants in the list, check the box in front of them (you can select multiple users) (2), set a role (the role applies to all users you choose), and click AddAdd 

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  • 3 - import participants: click on Browse to select the CSV file on your PC (1) and click Upload to import the list of participants (2): 

    Note

    Make sure your CSV file is compliant with the required format: first_name, last_name, email, role (1 = speaker, 2 = audience), including headers.

    Example: 

    first_namelast_nameemailrole
    first_name_of_person1last_name_of_person2email@person11
    first_name_of_person2last_name_of_person2email@person22

    or download a sample CSV file: Sample Wizywebinar participants import.csv.


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  • Once imported, participants appear in the list of Speakers/ Audience, depending on their role: 

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  • When the list of participants is complete, scroll down and hit Save

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  • A new dialog opens, make your choice, whether or not the invitation emails should be sent to the participants:  

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  • Add new contacts to address book (1) - when enabled, all newly added contact are automatically added to Address Book
  • Hide user count (2): when enabled, people in the audience can't see the total number and names of participants in the participants’ panel
  • Hide all notifications in the live room/ in recordings (3) - these options allow you to remove all non-critical UI notifications (e.g. when someone joins a webinar) from a session and  UI UI notifications from recordings correspondingly
  • Display participants' names as (4) - decide how to display participants' name: full name, initials etc

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