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This document is a complete guide explaining how you can enable access to Wizywebinar and use it to schedule and run your webinars. 

Created: January 2021

Updated: July August 2021

Permalink: https://confluence.wildix.com/x/W4PPB

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Wizywebinar White paper

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Requirements and features 

Wizywebinar Video Tutorial - Enable Access

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https://wildix.wistia.com/medias/u5z6zya75b

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Requirements and features 

  • Min. WMS version 5.02.20201207.3
  • UC-Wizywebinar license + UC-Business (or UC-Premium) license for each user who needs access to Wizywebinar

Limitations per 1 UC-Wizywebinar license:

  • Number of people who can speak: 1
  • Number of simultaneous webinar sessions: 1

Limitations per 1 Company:

  • Number of simultaneous recordings: 1
  • Number of concurrent broadcasters: 16
  • Number of attendees: 100

Features:

  • Fully cloud-based, fully web-based, no client. No hardware required
  • Enterprise Security. Data is always protected with the highest level of SHA-256 with RSA Encryption
  • HD video conferencing. Up to high definition video quality and content sharing in 1080p
  • Record your meetings. Full MP4 recordings in HD with a single click, in the cloud
  • Lobby. Set up a lobby for your video conference and let your participants join later
  • Screen sharing
  • Questions & answers. Let your participants ask questions during a video conference
  • Spam control. Ban users straight from the chat or mute it temporarily
  • Hand raise. Call on engaged students with a virtual hand raise for organized participation
  • Content library. Upload and share files with your audience
  • Whiteboard mark-up. Annotate as you present right on your screen
  • Broadcast live. On Facebook or YouTube, wherever your audience is
  • Mobile friendly. 
Connect from any phone, tablet, or mobile device

Enable access to Wizywebinar

Step 1. Purchase licenses

At the first step, you need to purchase a dedicated license for Wizywebinar access. One license is required for each user who needs to have access. 

To purchase a license, proceed with the following steps:

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Step 2. Create an associated contact 

After you have purchased UC-Wizywebinar licenses, create a new associated contact for a user who needs Wizywebinar access.

  • Go to Contacts tab and click to add a new contact:

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  • Fill in First and Last Names and specify Email
  • Tick off Wizywebinar Access 
  • Click Add

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  • Min. WMS version 5.02.20201207.3
  • UC-Wizywebinar license + UC-Business (or UC-Premium) license for each user who needs access to Wizywebinar

Limitations per 1 UC-Wizywebinar license:

  • Number of people who can speak: 1
  • Number of simultaneous webinar sessions: 1
  • Number of attendees: 100
  • Number of recordings: 1

General Limitations:

  • Max number of concurrent broadcasters/ speakers per webinar: 16
  • Max number of attendees per webinar: 5000

Features:

  • Fully cloud-based, fully web-based, no client. No hardware required
  • Enterprise Security. Data is always protected with the highest level of SHA-256 with RSA Encryption
  • HD video conferencing. Up to high definition video quality and content sharing in 1080p
  • Record your meetings. Full MP4 recordings in HD with a single click, in the cloud
  • Lobby. Set up a lobby for your video conference and let your participants join later
  • Screen sharing
  • Questions & answers. Let your participants ask questions during a video conference
  • Spam control. Ban users straight from the chat or mute it temporarily
  • Hand raise. Call on engaged students with a virtual hand raise for organized participation
  • Content library. Upload and share files with your audience
  • Whiteboard mark-up. Annotate as you present right on your screen
  • Broadcast live. On Facebook or YouTube, wherever your audience is
  • Mobile friendly. 
Connect from any phone, tablet, or mobile device

Enable access to Wizywebinar

Wizywebinar Video Tutorial - Enable Access to Wizywebinar

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https://wildix.wistia.com/medias/u5z6zya75b


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Step 1. Purchase licenses

At the first step, you need to purchase a dedicated license for Wizywebinar access. One license is required for each user who needs to have access. 

To purchase a license, proceed with the following steps:

  • Go to WMP -> Customers
  • Select your company and customer
  • Go to PBXes tab -> Select the PBX -> click on More options (three dots) and select Edit:

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  • Add the required amount of UC-Wizywebinar licenses and click Save:
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Step 2. Create an associated contact 

After you have purchased UC-Wizywebinar licenses, create a new associated contact for a user who needs Wizywebinar access.

  • Go to Contacts tab and click to add a new contact:


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  • Fill in First and Last Names and specify Email
  • Tick off Wizywebinar Access 
  • Click Add
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After WMP configuration, associate the previously created contact on WMP and a user in WMS by using Email.

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Schedule a webinar session

Settings

Before creating a webinar session, you can change the Wizywebinar web interface language and timezone settings:

  • Go to Collaboration -> Webinar
  • Click Welcome located in the top left-hand part of the menu and select My profile 
  • Change timezone/ language
  • Click Update to save the changes: 

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Create a webinar 

You can start a webinar in just several clicks: open Webinar tab in Collaboration and hit the Meet Now button located in the top right-hand part of the menu.

If you need more sophisticated scheduling options, keep on reading:

Click New Meeting:

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Fill out mandatory fields: Topic, Start date and Duration:

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Note

Timezone: by default, your sessions are scheduled with your timezone. In case the meeting is going to take place in a different timezone you can change it by clicking change.

(Optional) Set Password and Friendly URL:

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Note

Password: If you would like your webinars to be more protected, you can generate a password for them. You have the choice to make up a password or click on Generate and a password will be created for you. Once you share the Webinar link with a participant, remember that you need to give them the password too.

Friendly URL: You can customize the URL of your webinar. Otherwise, a random session ID will be created for you.

(Optional, you can do it later) Invite participants: 

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Wizywebinar Video Tutorial  - Schedule a webinar sessinon

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https://wildix.wistia.com/medias/qkl2u7rqu8


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Settings

Before creating a webinar session, you can change the Wizywebinar web interface language and timezone settings:

  • Go to Collaboration -> Webinar
  • Click Welcome located in the top left-hand part of the menu and select My profile 
  • Change timezone/ language
  • Click Update to save the changes: 

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Create a webinar 

You can start a webinar in just several clicks: open Webinar tab in Collaboration and hit the Meet Now button located in the top right-hand part of the menu.

If you need more sophisticated scheduling options, keep on reading:

  1. Click New Meeting:

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  2. Fill out mandatory fields: Topic, Start date and Duration:

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  3. Click Save in the lower part of the screen

Once saved, the scheduled meeting will appear on your Schedule (on the left panel, below Dashboard). 

Edit or delete a scheduled webinar

After creating a webinar, you can edit or delete it in the Schedule menu. Click on the Schedule from the left-hand panel.

  • To edit: hover the mouse cursor over your scheduled meeting and click on the Pencil icon (Edit meeting)

  • To delete: hover the mouse cursor over your scheduled meeting and click on the x icon (Delete meeting)

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    Note

    Timezone: by default, your sessions are scheduled with your timezone. In case the meeting is going to take place in a different timezone you can change it by clicking change.


  2. (Optional) Set Password and Friendly URL:

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    Note

    Password: If you would like your webinars to be more protected, you can generate a password for them. You have the choice to make up a password or click on Generate and a password will be created for you. Once you share the Webinar link with a participant, remember that you need to give them the password too.

    Friendly URL: You can customize the URL of your webinar. Otherwise, a random session ID will be created for you.


  3. (Optional, you can do it later) Invite participants: 

    Write down First Name, Last Name, Email and Role (Audience or Speaker) and click Add

Import participants via CSV file and invite them

  1. Click on the Schedule menu from the left-hand panel (1)
  2. Hover
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  2. Click Save in the lower part of the screen

Once saved, the scheduled meeting will appear on your Schedule (on the left panel, below Dashboard). 

Edit or delete a scheduled webinar

After creating a webinar, you can edit or delete it in the Schedule menu. Click on the Schedule from the left-hand panel.

  • To edit: hover the mouse cursor over your scheduled meeting and click on the Pencil icon (Edit meeting)

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  • To delete: hover the mouse cursor over your scheduled meeting and click on the x icon (Delete meeting)

Note

In this menu, you can see webinars scheduled by all the users, but you can edit only webinars scheduled by you.


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Import participants via CSV file and invite them

  1. Click on the tab Participants Schedule menu from the left-hand panel (1)
  2. Hover the mouse cursor over your scheduled meeting and click on the Pencil icon (Edit meeting) (2):

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    Scroll down and click on Browse


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  3. Click on Advanced options in the lower part of the screen:

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  4. Click on the tab Participants:

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  5. Scroll down and click on Browse to select the CSV file on your PC (1)

    Note

    Make sure your CSV file is compliant with the required format: first_name, last_name, email, role (1 = speaker, 2 = audience), including headers.

    Example: 

    first_namelast_nameemailrole
    first_name_of_person1last_name_of_person2email@person11
    first_name_of_person2last_name_of_person2email@person22

    or download a sample CSV file: Sample Wizywebinar participants import.csv.


  6. Click Upload to import the list of participants (2):

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    Note

    Below the Browse button there are the following checkboxes providing you with additional control options:

    • Add new contacts to address book 
    • Hide user count: when enabled, the total number and names of participants are visible in the participants’ panel
    • Hide all notifications in the live room/ in recordings 


  7. Participants appear in the list of Speakers/ Audience, depending on their role:

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  8. When the list of participants is complete, scroll down and hit Save:

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  9. A new dialog opens, make your choice, whether or not the invitation emails should be sent to the participants: 

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Run a webinar sessionsession

Wizywebinar Video Tutorial - Manage a webinar

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https://wildix.wistia.com/medias/s5ktl3rq2n


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Join a scheduled webinar session as a host

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  1. Click on the Settings button (Gear icon) at the bottom of the left panel -> Video and audio
  2. Click on Video and Audio tab:
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Managing the

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Participants

There are two types of user roles: 

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Note

You can remove certain permission (e.g. presentation or broadcast) in the same way as you granted it.

Stop other broadcasts

A Speaker has the ability to stop all other broadcasts in a room, except for their own:

  1. Click the Participants icon
  2. Click on the three dots next to the lock icon and click Stop other broadcasts
  3. A new dialog opens, confirm by clicking Stop broadcast:
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Mute all

A Speaker has the ability to mute all other participants including other speakers. Tick off Mute newcomers if you want to mute new participants as they join a session. 

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Click Mute all located in the lower left-hand part of the screen


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Mute all

A Speaker has the ability to mute all other participants including other speakers. Tick off Mute newcomers if you want to mute new participants as they join a session. 

  1. Click on the Participants icon
  2. Click Mute all located in the lower left-hand part of the screen

  3. A new dialog opens, confirm by clicking Mute all:

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Ask user to unmute

Ask user to unmute is an option available to speakers, which allows them to ask another speaker to unmute their microphone:

  1. Next to the relevant speaker's name click the muted microphone icon. Then, on the pop-up window that appears, press the Ask to unmute button:


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  2. The speaker is then prompted to unmute:

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Conversations

Conversations panel is where you can interact with your Audience, and where they can interact with you and each other throughout the meeting.

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For detailed instructions on how to get the stream key, read the guide: https://training.wildix.com/ubiconf-live-streaming/.How to Start Live Stream.

Recording webinars

To start/stop a recording, click on the Recording button from the left panel:

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To enable forced layout: 

  • Open Settings -> Workspace, check the box Enabled forced layouts and click Apply
  • Hover the mouse over the Screen icon in the bottom right-hand part of the screen and click Layout mode:

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  • In the Layout mode, you can either arrange menus manually or choose one of the 10 predefined layout templates

  • For manual arrangement, select the menus that you would like your Participants to view: ParticipantsQuestions & Answers, Conversations, Content

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  • library 


    Warning

    Important: the Audience will only be able to access the menus that you add to your Forced layout. For example, if you don't add Conversations menu, they won't be able to access chat. 


  • If you want to choose one of predefined layout templates, click the star icon to the left of the Apply layout and Cancel buttons:

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  • Choose the preferred layout template:

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  • Remember that you can also resize and rearrange the elements of your workspace (explained in chapter Change layout). For example: 

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  • When you are happy with the layout, click Apply layout in the bottom right-hand part of the screen

Remember that the Audience can only see the locked menus. In the example below, Audience can only access Conversations and Questions & Answers, but they can't access Participants and Content library:

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  1. Click on one of the locked menus (if any):

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  2. Rearrange your layout
  3. Click Apply layout in the bottom right-hand part of the screen:

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To change (Option 2) or exit forced layout: 

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Starting from Wizyconf App v 1.2.16, Wizyconf Station integrates with Wizywebinar, consult this documentation for details.

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